Friday, August 2, 2019

5 tips for traveling for work

I'm very fortunate to get the opportunity to travel for work on occasion. I'm a meeting planner for an association, and because our membership is spread throughout the country (world really!) we hold most of our conferences in different locations. This year we had two conferences that traveled and are adding two more in 2020! When you combine these trips with the pre-planning trips it's safe to say the majority of my travel in the last year has been for work.

I was actually on one of these work trips last week which gave me the idea for this post! Not many people travel for work and it certainly wasn't something they covered in any of my college classes. Here are 5 tips for traveling for work that I've learned in the last year!




1. Have a clear understanding of what expenses are covered - Your transportation and hotel will obviously be covered, but do you need to make your own arrangements or will someone else make those? Are you restricted to a certain airline or able to fly the one of your choice? Will you be reimbursed for checked baggage and parking at the airport or do you need to carryon and plan to Uber? What meals are covered and do you have a daily or meal by meal budget? It's also important to know what documentation you need to provide to be reimbursed and how soon you need to turn in your expense report.


2. Know your responsibilities - Before any new work project you probably ask "what is expected of me and what do I need to be successful in attaining that goal" a work trip should be the same way! Having clear expectations of your responsibilities will ensure you're an asset on the trip and allowed to keep traveling!


3. Ask about your wardrobe early - My office is t-shirt and yoga pants casual dress code, but obviously this wouldn't be okay to wear while representing the association. Do you need to dress the same you would in the office? Can you dress more casual for the travel day? Should you plan casual clothes for after hours dinners? These are all things you need to consider before packing you bag. Be sure to ask early enough that you can do some shopping if you don't already have what you need!


4. Prepare an "out of office" response - Just because you're not physically at your desk doesn't mean  work stops. Take the time to set an "out of office" reply to include an emergency backup and when you'll be returning to the office. Don't forget to add a temporary message to your voicemail too!


5. Give yourself time to recover - Traveling for work is exciting, but it's also tiring. Between possible time differences, travel delays, and long work days it all takes a toll on your body and it's important to take time to recover when you're home. If you have to return to work the next day ask if you can come in a little later to sleep in or leave a little early. If you have the weekend to refresh before returning to work, make sure you take time to refresh for a new week. And no matter how much time you have to prepare these tips for returning from vacation can also be applied to traveling for work!

What are your tips for traveling for work?




No comments:

Post a Comment

I think of every blog post as a conversation. I hope you'll join in and leave a comment so I'm not just talking to myself.